Saudi Cement

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Suppliers Guidelines Portal

Overview Saudi Cement Company is committed to building professional and sustainable relationships with its suppliers and fostering a business environment based on transparency, efficiency, and compliance. In this regard, the Supplier Portal has been established as the official and unified reference for the instructions, requirements, and procedures governing procurement and supply activities for both local […]

Overview

Saudi Cement Company is committed to building professional and sustainable relationships with its suppliers and fostering a business environment based on transparency, efficiency, and compliance. In this regard, the Supplier Portal has been established as the official and unified reference for the instructions, requirements, and procedures governing procurement and supply activities for both local and international suppliers.
The portal aims to standardize and streamline procurement procedures, enhance clarity of requirements, ensure compliance with applicable laws and approved policies, and improve the overall efficiency of procurement and supply operations.
Suppliers are required to review and comply with all instructions and requirements set out in this portal when executing Purchase Orders or Contracts issued by Saudi Cement Company. As requirements and procedures may vary depending on the nature of the supply, suppliers are requested to select the relevant Purchase Order Type (Local or International) to access the applicable instructions and requirements.
The information and instructions provided in this portal form part of the requirements and procedures governing the supplier’s dealings with Saudi Cement Company. Suppliers shall ensure that all applicable requirements are fulfilled and complied with in accordance with the relevant Purchase Order or Contract and applicable laws and regulations.

Important Notice to All Suppliers

All suppliers are required to submit their invoices and supporting payment documents through the approved supplier portal or the designated supplier invoice email immediately upon issuance.

Required documents include, but are not limited to:

    • Commercial or Tax Invoice.
    • Packing List.
    • Shipping Documents.
    • Certificate of Origin.
    • Certificates of Conformity, where applicable.
    • Any additional supporting documents required under the Purchase Order or Contract.

Important Notice

Payment processing will commence only after receipt of complete and accurate documentation.

Compliance with this requirement helps:

    • Accelerate payment processing.
    • Minimize administrative delays.
    • Avoid payment holds.
    • Maintain a smooth business relationship with Saudi Cement Company.

Foreign Purchase Order

  1. General Conditions
    • Acceptance of the Purchase Order shall constitute full and unconditional acceptance of all terms and conditions contained therein.
    • The Purchase Order may not be assigned or transferred to any other party without the prior written approval of Saudi Cement Company.
    • The Arabic version shall be the official and authoritative reference in the event of any conflict or discrepancy in interpretation.
  1. Quality and Conformity
    • All materials shall comply with the approved technical specifications and requirements and shall be free from defects.
    • Saudi Cement Company shall have the right to reject any materials that do not comply with the specifications or contractual requirements.
    • Inspection or acceptance of the materials shall not relieve the Supplier of its responsibility for the quality of the materials and their compliance with the applicable specifications.
    • The Supplier shall repair or replace any materials proven to have manufacturing defects, in accordance with the terms and conditions of the Contract or Purchase Order, in the following cases:
    • a) Where the damage occurred prior to the receipt of the shipment by Saudi Cement Company or its representative at the agreed delivery point specified in the Purchase Order or Contract.
    • b) Where the damage resulted from the shipment’s failure to comply with the technical specifications required under the Purchase Orders or Contracts.
  1. The supplier shall provide the following documents as part of the shipment documentation:
    • Technical File.
    • Product Catalogues.
    • Product Photos.
    • Quality or Conformity Certificates, where applicable. Test Certificates (upon request).
    • Technical Test Reports, upon request.
  2. These documents shall form part of the conformity assessment and registration requirements with the relevant authorities and the SABER Platform, where applicable.
  1. Legal Compliance
    • The Supplier shall comply with all applicable laws, regulations, and requirements in both the country of origin and the Kingdom of Saudi Arabia.
    • The supply of any materials or products subject to regulatory restrictions or requirements is prohibited unless all necessary permits and approvals have been obtained.
    • The Supplier shall provide its VAT Registration Certificate upon request.
    •   All invoices shall include the Supplier’s VAT Registration Number.
  1. Pricing and Payment
    1. Prices and currencies shall be applied in accordance with the terms specified in the Purchase Order or Contract.
    2. The payment period shall commence upon fulfillment of all of the following requirements:
      • Receipt of materials.
      • Technical acceptance of materials.
      • Receipt of a valid invoice that complies with all applicable regulatory requirements.
      • Receipt of all required documents.
    3. All invoices and supporting documents related to the Purchase Order shall be submitted to the following email address: (PO.Invoices@saudicement.com.sa). Invoices and supporting documents related to Contracts shall be submitted to the following email address: (Contract.Invoices@saudicement.com.sa), or through the Supplier Portal.
  1. Packing and Shipping
    1. The materials must be protected against rust or damage by applying the appropriate coating.
    2. High-quality packaging materials suitable for the nature of the shipped materials shall be used. Materials shall be packed in durable wooden or heavy-duty cardboard boxes that are resistant to breakage, ensuring adequate protection against damage during loading, unloading, and transportation.
    3. Heavy materials must be placed on suitable pallets or supports to ensure safe handling and transportation.
    4. Appropriate securing and fastening methods shall be used to prevent movement or damage during transportation.
    5.  Packaging materials shall be resistant to moisture, impact, and various weather conditions.
    6. Responsibility for any damage or loss shall be determined in accordance with the delivery terms specified in the Purchase Order or Contract.
    7. The Supplier shall take all necessary measures to ensure that the materials arrive in good and undamaged condition.
    8. The Supplier shall print and affix the barcode or identification label provided with the Purchase Order issued by Saudi Cement Company to all packages, boxes, pallets, and shipped materials.
    9. The barcode or identification label shall be affixed in a prominent and clearly visible location that allows it to be easily read during receipt, handling, and storage.
    10. The identification label shall include, at a minimum, the following information:
      • Purchase Order Number.
      • Item Number, where applicable.
      • Material Description.
      •  Package or Box Number.
      • Barcode provided with the Purchase Order.
    1. In the event of multiple packages or boxes, a separate identification label shall be affixed to each package or box.
    2. Failure to clearly affix the barcode or identification label may result in delays in the receipt, registration, and processing of incoming materials.
  1. Required Documents
    • The Supplier shall provide the Company with the following documents, as applicable to the nature of the shipment:
    • Commercial Invoice.
    • Certificate of Origin.
    • Packing List.
    • Bill of Lading (Sea/Air/Land), as applicable.
    • Technical File for the supplied products.
    • Product Photos. 
  1. Land Transportation

The Supplier shall provide the Logistics Support Department with the following information prior to the arrival of the shipment:

    • Truck License Plate Number.
    • Driver’s Name.
    • Expected Date of Arrival at the Customs Port.
    • Port of Entry.
    • Copy of the Bill of Lading or Shipping Manifest.
  1. Original Documents
    • Payment by Bank Letter of Credit: Through the issuing bank specified in the Letter of Credit.
    • Direct Payment: Original shipping documents shall be sent to the Company – Logistics Support Department at: LogisticsTeam@saudicement.com.sa.
    • Direct Payment against Original Documents through the Bank: Riyad Bank – Al Khobar, to the following address:

12th Floor, Abdulhadi Al-Hugayet Tower
Near to the Meridian Hotel at the Al Khobar Cornich
Prince Faisal Bin Fahd Road – 34425
Khobar
Tel: (013) 810-7474 Ext: 8460, 8465

  1. Chemical and Hazardous Materials
    • All required regulatory approvals and permits shall be obtained prior to shipment.
    • The Safety Data Sheet (SDS/MSDS) shall be provided sufficiently in advance of shipment.
    • The shipment of any chemical or hazardous materials is prohibited without obtaining prior approval from Saudi Cement Company.
    • The Supplier shall be responsible for all fines, penalties, or costs resulting from failure to comply with these requirements.
  1. Contact

Customs Clearance Department:
Telephone: +966 13 835 8000
Email: @saudicement.com.sa
Address: Saudi Cement Company

 Local Purchase Orders Guidelines

  1.  General Conditions
    • Acceptance of the Purchase Order shall constitute full acceptance of all terms and conditions contained therein.
    • The Arabic version shall be the official and authoritative reference in the event of any discrepancy in interpretation.
  1. Quality and Conformity
    • The materials shall comply with Saudi Cement Company’s specifications and requirements.
    • The Company shall have the right to reject any materials that do not comply with the applicable specifications.
    • The Supplier shall bear all costs associated with the repair or replacement of defective or non-conforming materials.
  1. Compliance
    • The Supplier shall comply with all applicable laws and regulations in the Kingdom of Saudi Arabia.
    • The Supplier shall provide its VAT Registration Certificate upon request.
    • The Supplier’s VAT Registration Number shall be included on all invoices.
  1. Packing and Shipping
    • The supplier shall place materials with a total weight exceeding 20 kg on a wooden pallet to facilitate unloading from the truck into the warehouse.
  1. Pricing and Payment
    • The prices shall include all applicable taxes and duties unless otherwise specified.
    • Payment shall be made in Saudi Riyals (SAR), unless otherwise stated in the Purchase Order or Contract.
    • The payment period shall commence upon receipt and acceptance of the materials or services and completion of all applicable statutory invoice requirements.
  1. Delivery Requirements
    • Delivery shall be made to the location specified in the Purchase Order or Contract.
    • The materials shall be properly protected and packaged to ensure their safety during transportation and unloading.
    • The Supplier shall promptly notify the Company upon becoming aware of any anticipated delay in delivery.
    • Notification of a delay shall not constitute automatic approval of an extension to the delivery period unless expressly approved in writing by the Company.
    • The Supplier shall print and affix the barcode or identification label provided with the Purchase Order to the delivered materials, where such barcode or identification label is included with the Purchase Order.
    • The barcode or identification label shall be affixed in a clear and visible location that allows it to be easily read during receipt and registration.
  1. Local Invoice Requirements

The invoice shall include the following information:

    • Supplier Name.
    • Tax Registration Number.
    • Purchase Order Number.
    • Description of the Materials or Services.
    • Total Amount.
    • Value Added Tax (VAT) Amount.
    • Required Supporting Documents.
    • Supplier’s Stamp (if applicable).
  1. Warranty
    • The Supplier shall provide the required warranties in accordance with the Contract or Purchase Order.
    • The Supplier shall repair or replace defective materials during the warranty period at its own expense.
  1. Safety, Integrity and Compliance
    • The Supplier and its representatives shall comply with all security and safety instructions applicable at Saudi Cement Company.
    • The Supplier shall comply with all applicable laws and regulations relating to integrity, compliance, and anti-corruption.
    • The offering, requesting, or accepting of any benefits or practices that are contrary to applicable laws or policies is strictly prohibited.
  1. Contact

Supplier Relations

For inquiries related to Purchase Orders, invoices, payments, and supplier information updates:

Tel: +966 13 835 8215

Logistics Support Department

For inquiries related to shipments, transportation, customs clearance, and shipping documents:

Tel: +966 13 835 8243

Saudi Cement Company
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Supplier registration form

Supplier Registration